What Information to Store in your Fleet Maintenance Files

November 7, 2017 – Organizations are required to have a systematic maintenance program. These programs ensure required inspections are completed along with necessary repairs.

Maintenance can include:

  • Repairs
  • Services
  • Replacement of:
    • light bulbs
    • windshield wipers
    • tires
    • brakes
    • springs
    • brackets

Documentation should be maintained whenever a mechanic touches a truck and does something to it. Many elect to store these files electronically for convenience. If your organization chooses to store the documentation in paper form, you are required to have a file for each piece of equipment in your control for 30 days or more.

These files must include:

  • Unit number
  • Year and Make
  • VIN (Vehicle Identification Number)
  • Tire Size


Need assistance with managing or maintaining your maintenance files? Contact your North Risk Partners’ advisor for a variety of solutions tailored to your organization.

Don’t have an advisor? No problem. We’ll help you find one.

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This blog post is not intended to be exhaustive. Readers should contact legal counsel for legal advice. Content provided by our consulting partners at Integrated Loss Control.


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